Corporate | Sponsored Events

Professional on-site childcare and engagement for family fun days, conferences, golf-days, retreats, concerts, sports events, matches, races, launches, promotions and functions.

Whether you just need a few professional minders on site or full booking, planning, management, entertainers, and equipment for your functions kid zone or family lounge, we can assist.

At SitSnapp, we collaborate with corporate and sponsored event clients who value families as an integral segment of their brand experience. Our turnkey children’s programs bring creativity, care, and fun to every event aligning to the needs of the day – do you need an energy fueled kids only play zone full of opportunities to explore or a setup designed for calm creativity, and seamless integration with your corporate schedule, ensuring children are safely entertained while parents network, attend sessions, or focus on business? Engage young guests while enhancing brand connection, participation, and long-term loyalty with SitSnapp! Create positive memorable experiences that attendees will love and cherish for a lifetime. Whatever your event needs, our experienced team will deliver.

At SitSnapp we provide childcare and playzone installations for:

- Corporate Family Days
- Year-end Functions
- Conferences
- Sports Events
- Music Festivals
- Lost and Found kids areas at large functions or sports days
- Play Areas at Work or Other Functions
- General Monitoring
- With or Without Parental Supervision.
- Off Event Site Entertainment
- Family Friendly Events

EXPLORE EVENTCARE SERVICE

Corporate | Sponsored Event Services

Corporate | Sponsored Event Services

Research shows that not only does providing child friendly entertainment for the whole family at events, increase attendance and enjoyment of the experience, but it improves long term brand loyalty, increases future attendance numbers for annual and regular events and positively effects brand recognition. Through provision of just 1 good experience, dismissing the rule of 7, client acquisition to 80%, later in life, saving potentially hundreds of thousands in projected marketing costs. Over the years we have serviced events catering from as few as 1 child for a few hours, up to 500 children a day without parents and up to 4000 children a day with parents, for large multi-day events. Our childcare team consists of the same passionate, caring childcare and education support professionals we recruit for private family care services, a large proportion with teaching background with a proven track record as dedicated, friendly, energetic, creative, patient, active and nurturing carers. All of our staff have a minimum of level 1 first aid, are experienced to varying levels as required, educated, with mid level and seniors minders having their own vehicles to insure reliability. We offer full event service management and do everything from providing event planning services, compliance consultation, event management, entertainers, and equipment hire.

SoleCARE

Full care for the children onsite where only a few or no parents will be present.

ShareCARE

By law, whenever you have more than 6 children at your event, even when parents supervise their own children, you are required to have qualified supervisors on your event floor at a ratio of a minimum of 1 to 20. Don’t be the next Dros. Insure your events are compliant and safe for children with SitSnapp.

Management and Planning

We have years of experience and insights which can assist you in best catering to the needs of children and parents at your event.

Catering, Equipment and Entertainment Hire

Not only do we provide play equipment rentals ourselve, but we include sourcing, quotation and management of vendors; available in Cape Town, Johannesburg and Pretoria.

Our Team

TEAM

At SitSnapp, our corporate event team consisting of a curated network of over 3,000 vetted childcare experts, qualified teachers, tutors, activity designers, and entertainers — all our childcare providers are first aid level 1 or higher certified, criminal clearance checked and thoroughly screened — trained to deliver seamless, safe, and inspired experiences for children of all ages. We don’t just provide childcare; we craft engaging, memorable experiences that combine structure, creativity, and joy. Guided by our experienced event managers, we transform spaces into vibrant, interactive worlds where children explore, play, and engage with purpose-built activities. From hands-on workshops to themed play zones, every detail is thoughtfully curated to spark curiosity, laughter, and wonder — giving parents peace of mind while ensuring every moment reflects the elegance, energy, and creativity that SitSnapp brings to corporate family events.

Senior Childminders: 5+ years’ experience, tertiary-educated (NQF6+ or equivalent), fully trained, with their own transport.
Mid-Level Childminders: 3–5 years’ experience, , tertiary-educated (NQF 5 certificate/diploma or equivilent) professionally trained, with their own transport.
Junior Childminders: 1–3 years’ experience, matric or above, assist senior staff and care for children 5+ years and older.
Onsite Management: A qualified manager oversees team scheduling, emergencies, and equipment or entertainment setup for events with 10+ sitters, 50+ children or where SitSnapp is managing full setup and break down.
Access Control: Required for SoleCARE zones at events open to the public to safely check children in/out, manage access, and track allergies and parent/guardian contact.
Entertainers: Balloon artists, magicians, DJs, dancers, puppets, face painters, art and slime workshops, mascots, pony rides, and more. Can source unique requests upon quote.

Legal

LEGAL

The number of children to carers allowed at an event are regulated by the Children’s Act 38 of 2005. Without a specialised license up to 6 children may be hosted without compliance to the act’s requirements. If hosting more than 6 children however, without a specialised license (provided only to schools) any event host, hosting more than 6 children at their events, is subject to the provisions of the act. When our childminding team will have full responsibility for the children (SoleCARE) a maximum ratio of;

1 Childminder: up to 3 Children, 3 years old or under
1 Childminder: up to 4 Children, 4 to 6 years old
1 Childminder: up to 6 Children, 7 years old or older

For events requiring partial supervision (ShareCARE), engaging the children in available activities and monitoring only (with parents present and childminders fulfilling a supervisory role only), while the required minimum is 1 to 20, our experience has taught to provide sharecare service at the following rate;

1 Childminder: up to 15 children, 7 years old or older
1 Childminder: up to 10 children, 6 years old or under

Else; Else; where the number of children expected is unknown, we will cater on an activity station basis, a minimum of 2 staff is advised for smaller entertainment equipment, 3 for larger in combination with the limitations of capacity in the monitored space, based on adherence to the legal limitations for capacity of the monitored square per square meter. As stipulated in the Act and in SoleCARE zones especially; (a) Children must be separated into the following age categories in separate rooms or physically separated sections or places:

Children under the age of 18 months;
Children between the ages of 18 and 36 months;
Children between the ages of three and four years; and
Children between the ages of four and six years
Children seven years or older

Our experience has taught us that this is a safety concern and the activities provided differ in each zone based on developmental capacity. (b) Where a partial care facility provides after care facilities to children of school going age, these children must be kept separate from the children in the above mentioned age groups. (c) Where more than 50 children are enrolled for a full day or partial care facility, there must be a separate room or place to be used as an office and as a sickbay. There are further requirement which will be conveyed and discussed on enquiry.

Booking Notice

BOOKING NOTICE

When you are planning an event you are advised to start months and even up to a year in advance, the planning of a kids zone should ideally be started with the same time frame notice, though this is not always realistic and with that in mind, the following are absolute bear minimum notice periods depending on the services required:

CHILDCARE ONLY

1 – 30 children: 2 or more working days notice
31 – 60 children: 5 or more working days notice
61 – 180 children: 10 or more working days notice
180+ children:15 or more working days notice

FULL SERVICE

Planning, Management, Decor, Equipment, Entertaining, Childcare

1 – 30 children: 10 or more working days notice
31 – 60 children: 15 or more working days notice
61 – 180 children: 4 or more weeks notice
181+ children: 6 or more weeks notice

*Please note we do make exceptions to these minimums depending on the requirements, our record turn around on large events has been 3 days to have 30 on site, please inquire for availability on shorter notice.

Service Areas

CAPE TOWN SERVICE CENTRES

Cape Town (CBD)
Constantia
Durbanville
Stellenbosch
Tableview

GAUTENG SERVICE CENTRES

Sandton
Lonehill
Roodepoort
Benoni
Bedfordview
NorthCliff
Midrand
Centurion

Please note that while we provide service up to 100km from the aforementioned centers, service is only available for same day bookings within a 20km radius of service areas. Any distance beyond 20km from these centres is also charged at R 9 p/km in each direction.

Rates

RATES

Fee structures vary depending on where the event will be based, the number and ages of children requiring care, the experience/education of the candidates to be contracted as well as whether or not the parents will be present and responsible for the children or if our EventCARE team will take on full responsibility for them. Rates will always be quoted before we proceed for hiring etc, however fees are based on the following structures in general.

Agency Booking Fee (Childcare Only)

1 – 2 Sitters: R 600 per Candidate booked
3 – 5 Sitters: R 550 per Candidate booked
6 – 10 Sitters: R 520 per Candidate booked
11+ Sitters: R 450 per Candidate booked

Childminder Fees

Under normal circumstances our ladies earn from R 150 to R 350 per hour (upwards depending on their experience and qualifications) for the care of just 1 to 5 children. If you require child care services at maximum child to candidate ratios, please expect a rate of between R 250 and R 400 per hour per candidate.

Onsite Management

If you need more than 5 staff onsite at your event, a manager must be booked to manage the team.
The rate per day for manager hire is R 3200 per day (9 hours max included in this fee, if more than 9 hours are required for a booking).

Planning, Equipment Hire and Event Management Services

Our planning and sourcing services range from R 5000 upwards and includes, but are not limited to:

Virtual Consult: Get clear on the vision
Budget Allocation Analysis
Vision board
Compliance Consultation (when planning events for children there are many legal compliance requirements one needs to be aware of and comply with for liability purposes)
Floor planning
Event styling, which can include a sweet/cake table (if applicable)
Onsite event managers, childminders and access controller hire
Entertainer hire and management
Cake design, order and delivery
Furniture planning, hire, set up and breakdown
Age-appropriate quality play equipment hire
Logistics, setup and delivery
Party favour and/or gift bag design sourcing / assembly
Decor planning and hire
Entertainment scheduling
Coordination and ordering of event paper products including banners, backdrops, signage, favour tags, and etc.
Catering planning, booking and management
Venue sourcing
Vendor coordination and communication

Other

Parking is to be covered by the contracting party
Where service extends beyond 5 hours of total service a lunch meal or voucher must be made available to the each team member.

Late Bookings

1- 50 children (1 – 5 staff booked): An additional R 2000 will be charged for events with less than 7 days notice from the date of receipt of proof of payment.
51 – 100 children (6 – 10 staff booked): An additional R 3500 will be charged for events with less than 7 days notice from the date of receipt of proof of payment.
100 + children (11+ staff booked): An additional R 5000 will be charged for events with less than 7 days notice from the date of receipt of proof of payment.

Payments

PAYMENTS

TIMING

All team and agency management fees are paid in advance.
The timing of booking fees and breakage deposits for booked equipment is provided on quoting and varies depending on the vendor, but in general a minimum 50% deposit is due on confirmation of a booking, the residue being due at most 7 days prior to the event taking place.

OVERTIME | LOGISTICS

Any overtime, or related expenses incurred during the event are billed in arrears.

PAYMENT METHODS

Credit Card.
EFT

NOTES

Credit Card Payments attract a 5% Processing Fee.

Booking Process

Booking Process

Step 1: Complete our quote request form. When completing the form, you will book a free initial telephonic/WhatsApp based consultation which allows us to thoroughly understand your needs.
Step 2: During the initial telephonic consult, we will clarify your requirements.
Step 3: You will be provided with a proforma quote for service valid for 7 days from issue.
Step 4: Review the quotation, if you are happy to proceed with the booking an invoice will be sent for the planning fees due and sourcing/booking/finalisation of quoting, vision board,etc will commence following our virtual (or in the case of bookings requiring care of more than 250 children, onsite) consultation.
Step 5: Invoicing will be provided depending on services booked.
Step 6: Our team will arrive on site on your event day/days as booked.

Corporate Events