Corporate | Sponsored Event Services

Research shows that not only does providing child friendly entertainment for the whole family at events, increase attendance and enjoyment of the experience, but it improves long term brand loyalty, increases future attendance numbers for annual and regular events and positively effects brand recognition.

Through provision of just 1 good experience, dismissing the rule of 7,  client acquisition to 80%, later in life, saving potentially hundreds of thousands in projected marketing costs.

Over the years we have serviced events catering from as few as 1 child for a few hours, up to 500 children a day without parents and up to 4000 children a day with parents, for large multi-day events.

Our childcare team consists of the same passionate, caring childcare and education support professionals we recruit for private family care services, a large proportion with teaching background with a proven track record as dedicated, friendly, energetic, creative, patient, active and nurturing carers. All of our staff have a minimum of level 1 first aid, are experienced to varying levels as required, educated, with mid level and seniors minders having their own vehicles to insure reliability. We offer full event service management and do everything from providing event planning services, compliance consultation, event management, entertainers, and equipment hire.

SoleCARE

Full care for the children onsite where only a few or no parents will be present.

ShareCARE  

By law, whenever you have more than 6 children at your event, even when parents supervise their own children, you are required to have qualified supervisors on your event floor at a ratio of a minimum of 1 to 20. Don’t be the next Dros. Insure your events are compliant and safe for children with SitSnapp.

Management and Planning

We have years of experience and insights which can assist you in best catering to the needs of children and parents at your event.

Catering, Equipment and Entertainment Hire   

Not only do we provide play equipment rentals ourselve, but we include sourcing, quotation and management of vendors; available in Cape Town, Johannesburg and Pretoria.

TEAM

At SitSnapp, our corporate event team consisting of a curated network of over 3,000 vetted childcare experts, qualified teachers, tutors, activity designers, and entertainers — all our childcare providers are first aid level 1 or higher certified, criminal clearance checked and thoroughly screened — trained to deliver seamless, safe, and inspired experiences for children of all ages. We don’t just provide childcare; we craft engaging, memorable experiences that combine structure, creativity, and joy.

Guided by our experienced event managers, we transform spaces into vibrant, interactive worlds where children explore, play, and engage with purpose-built activities. From hands-on workshops to themed play zones, every detail is thoughtfully curated to spark curiosity, laughter, and wonder — giving parents peace of mind while ensuring every moment reflects the elegance, energy, and creativity that SitSnapp brings to corporate family events.

• Senior Childminders: 5+ years’ experience, tertiary-educated (NQF6+ or equivalent), fully trained, with their own transport.
• Mid-Level Childminders: 3–5 years’ experience, , tertiary-educated (NQF 5 certificate/diploma or equivilent) professionally trained, with their own transport.
• Junior Childminders: 1–3 years’ experience, matric or above, assist senior staff and care for children 5+ years and older.
• Onsite Management: A qualified manager oversees team scheduling, emergencies, and equipment or entertainment setup for events with 10+ sitters, 50+ children or where SitSnapp is managing full setup and break down.
• Access Control: Required for SoleCARE zones at events open to the public to safely check children in/out, manage access, and track allergies and parent/guardian contact.
• Entertainers: Balloon artists, magicians, DJs, dancers, puppets, face painters, art and slime workshops, mascots, pony rides, and more. Can source unique requests upon quote.

LEGAL

BOOKING NOTICE

CHILDCARE ONLY

• 1 – 30 children: 2 or more working days notice
• 31 – 60 children: 5 or more working days notice
• 61 – 180 children: 10 or more working days notice
• 180+ children:15 or more working days notice

FULL SERVICE

Planning, Management, Decor, Equipment, Entertaining, Childcare

• 1 – 30 children: 10 or more working days notice
• 31 – 60 children: 15 or more working days notice
• 61 – 180 children: 4 or more weeks notice
• 181+ children: 6 or more weeks notice

*Please note we do make exceptions to these minimums depending on the requirements, our record turn around on large events has been 3 days to have 30 on site, please inquire for availability on shorter notice.

GAUTENG SERVICE CENTRES

• Sandton
• Lonehill
• Roodepoort
• Benoni
• Bedfordview
• NorthCliff
• Midrand
• Centurion

Please note that while we provide service up to 100km from the aforementioned centers, service is only available for same day bookings within a 20km radius of service areas. Any distance beyond 20km from these centres is also charged at R 9 p/km in each direction.

RATIOS

As per legal requirements, we provide up to 100 staff for events, at a ratios of:

If parents will be present (ShareCARE):

• 1 Childminder: up to 15 children, 7 years old or older
• 1 Childminder: up to 10 children, 6 years old or under

If parents will not be present (SoleCARE):

• 1 Childminder: up to 3 Children, 3 years old or under
• 1 Childminder: up to 4 Children, 4 to 6 years old
• 1 Childminder: up to 6 Children, 7 years old or older

Fee structures vary depending on where the event will be based, the number and ages of children requiring care, the experience/education of the candidates to be contracted as well as whether or not the parents will be present and responsible for the children or if our EventCARE team will take on full responsibility for them.

Rates will always be quoted before we proceed for hiring etc, however fees are based on the following structures in general.

Agency Booking Fee (Childcare Only)

• 1 – 2 Sitters: R 600 per Candidate booked
• 3 – 5 Sitters: R 550 per Candidate booked
• 6 – 10 Sitters: R 520 per Candidate booked
• 11+ Sitters: R 450 per Candidate booked

Childminder Fees

Under normal circumstances our ladies earn from R 150 to R 350 per hour (upwards depending on their experience and qualifications) for the care of just 1 to 5 children. If you require child care services at maximum child to candidate ratios, please expect a rate of between R 250 and R 400 per hour per candidate.

Onsite Management

• If you need more than 5 staff onsite at your event, a manager must be booked to manage the team.
• The rate per day for manager hire is R 3200 per day (9 hours max included in this fee, if more than 9 hours are required for a booking).

Planning, Equipment Hire and Event Management Services

Our planning and sourcing services range from R 5000 upwards and includes, but are not limited to:

• Virtual Consult: Get clear on the vision
• Budget Allocation Analysis
• Vision board
• Compliance Consultation (when planning events for children there are many legal compliance requirements one needs to be aware of and comply with for liability purposes)
• Floor planning
• Event styling, which can include a sweet/cake table (if applicable)
• Onsite event managers, childminders and access controller hire
• Entertainer hire and management
• Cake design, order and delivery
• Furniture planning, hire, set up and breakdown
• Age-appropriate quality play equipment hire
• Logistics, setup and delivery
• Party favour and/or gift bag design sourcing / assembly
• Decor planning and hire
• Entertainment scheduling
• Coordination and ordering of event paper products including banners, backdrops, signage, favour tags, and etc.
• Catering planning, booking and management
• Venue sourcing
• Vendor coordination and communication

Other

• Parking is to be covered by the contracting party
• Where service extends beyond 5 hours of total service a lunch meal or voucher must be made available to the each team member.

Late Bookings

• 1- 50 children (1 – 5 staff booked): An additional R 2000 will be charged for events with less than 7 days notice from the date of receipt of proof of payment.
• 51 – 100 children (6 – 10 staff booked): An additional R 3500 will be charged for events with less than 7 days notice from the date of receipt of proof of payment.
• 100 + children (11+ staff booked): An additional R 5000 will be charged for events with less than 7 days notice from the date of receipt of proof of payment.

PAYMENTS

TIMING

• All team and agency management fees are paid in advance.
• The timing of booking fees and breakage deposits for booked equipment is provided on quoting and varies depending on the vendor, but in general a minimum 50% deposit is due on confirmation of a booking, the residue being due at most 7 days prior to the event taking place.

OVERTIME | LOGISTICS

• Any overtime, or related expenses incurred during the event are billed in arrears.

PAYMENT METHODS

• Credit Card.
• EFT

NOTES

• Credit Card Payments attract a 5% Processing Fee.

Booking Process

• Step 1: Complete our quote request form. When completing the form, you will book a free initial telephonic/WhatsApp based consultation which allows us to thoroughly understand your needs.
• Step 2: During the initial telephonic consult, we will clarify your requirements.
• Step 3: You will be provided with a proforma quote for service valid for 7 days from issue.
• Step 4: Review the quotation, if you are happy to proceed with the booking an invoice will be sent for the planning fees due and sourcing/booking/finalisation of quoting, vision board,etc will commence following our virtual (or in the case of bookings requiring care of more than 250 children, onsite) consultation.
• Step 5: Invoicing will be provided depending on services booked.
• Step 6: Our team will arrive on site on your event day/days as booked.